Section by Section Grant Application Guidance

SECTION V – Program/Project Narratives

General Tips

Make sure your proposal describes a cohesive program/project plan. Avoid multiple, disparate project ideas.

Describe your proposal in sufficient detail so that the intended outcome of your program/project is clear.

Demonstrate that you understand the multiple needs of your recipients and how to address those needs in the delivery of your program/project.

Focus and concentrate your program/project activities to have significant impact on participants and to ensure your intent and effectiveness are not diluted.

Envision the specific qualitative impact your program/project will have on the lives of participants. What different will it make to their well-being? What meaningful change will it create to address the need?

Provide evidence of why and how your program/project will have the desired impact.

Program/Project Outcomes

Defining the outcomes you want to achieve assists in creating a strong program/project and ensures its ultimate success in meeting the needs of its clients. The outcomes must be clear and measurable. Envision the specific qualitative impact your program/project will have on the lives of your participants. What difference will it make to their well-being? What meaningful change will it create to address a need?

The description of outcomes will vary depending on the nature of your proposal. Some may serve hundreds of people; others may make a profound difference in the lives of a few.

Describe the specific changes in participants’ knowledge, skills, attitudes, values, behavior, condition, or status. Outcomes should be observable and measurable. Outcome measures should utilize data to the extent meaningfully possible. Where metrics aren’t possible, a before and after analysis may help illuminate.

Significant change may take several years to achieve both in organizations and in people’s lives. Acknowledge that if applicable and indicate what allowance you have made for that in your program/project plan.

Program/Project Partnerships

AAWGT encourages organizations to consider whether a partnership with another organization to achieve the same goal might strengthen the proposal. AAWGT officially awards a grant only to one organization. However, it encourages the forming of program/project partnerships.  Information relating to the partner organizations and the role of each should be described in your application narrative. Note that 501(c)(3) status information is only required of the organization actually receiving the grant.

SECTION VII – Project Financial Information

Determining Your Annual Total Revenue

The number you enter as your Annual Total Revenue should match what is shown on the IRS 990 or 990EZ that is attached to your application. On the IRS 990, Total Revenue appears on Line 12. On the IRS 990EZ, Total Revenue appears on Line 9.

Small organizations that are funded independently of a related larger organization may have a Total Revenue figure that is different from what is shown on the larger organization’s 990. In such a case, the related, independently funded organization should include a written justification explaining why it is entitled to claim a different Annual Total Revenue amount. This is particularly important if the organization is applying for a Fundamental Needs Grant which requires that the applying organization have an Annual Total Revenue no greater than $100,000.

Organizations That Are Affiliated With Larger Organizations

To increase the chances of success of a grant proposal from a larger organization which might appear to have multiple sources of revenue, an organization should take care to clearly articulate why additional, outside funding is necessary. For example, what about the subject proposal has made finding funding difficult. Is there something unique about the program that makes it difficult to secure funding? This funding explanation can be entered in the Budget Narrative field.

Maryland Charity Registration

All organizations applying for a grant must provide AAWGT with a Maryland Charity Registration Number or a copy of their Notice of Exempt Organization Fundraising Notice that was filed with the Maryland Secretary of State.

Maryland law requires that all charitable organizations that either solicit contributions from Maryland citizens or are located in Maryland are required to be registered with the Office of the Secretary of State if:

  1. They collect $25,000 or more per year from Maryland citizens, or
  2. They engage the services of a professional solicitor to raise funds for the organization.

Any charity that believes it is not required to obtain a charity registration number from the Secretary of State (because, for example, they do not exceed the $25,000 limit) are still required to file an Exempt Organization Fundraising Notice with the Secretary.

Accordingly, each organization applying to AAWGT for a grant must provide either its Maryland Charity Registration Number OR a copy of the Exempt Organization Fundraising Notice that it filed with the Secretary of State.

Please note that religious organizations which receive less than $25,000 annually in donations from outside sources are exempt from the requirement to submit an Exempt Organization Fundraising Notice.

If you have any questions, please contact the Maryland Secretary of State at

2020 and Prior Grantees

AAWGT membership voted in 2020 to award $139,381 to nine nonprofit organizations supporting programs that improve the lives of women and families in Anne Arundel County bringing AAWGT’s total dollars invested in County non-profits to over $1.2 million since 2007.

See list of all Grantees here.

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